Rotary Club of Norfolk Records, 1913-2009

Collection Overview

Title: Rotary Club of Norfolk Records, 1913-2009

ID: 001/01/MSS 2016-011

Creator: Rotary Club of Norfolk (Va.) (1914-)

Extent: 47.0 Boxes

Arrangement: Arranged by subject, then in original order where possible.

Date Acquired: 01/20/2016

Languages: English [eng]

Scope and Contents of the Materials

This collection includes documents relating to the Rotary Club of Norfolk's history and organization, charitable programs, membership, meetings, and budget. It also includes newsletters, scrapbooks, photographs, and artifacts.

Biographical Note

Administrative Information

Access Restrictions: This collection is open to all researchers.

Use Restrictions: The status of copyright for these materials is governed by Copyright Law of the United States (Title 17, U. S. C.). Copyright restrictions may apply.

Acquisition Source: Rotary Club of Norfolk by donation

Preferred Citation: Rotary Club of Norfolk Records, MSS 2016-011, Sargeant Memorial Collection, Norfolk Public Library, Norfolk, Virginia.

Processing Information: Processed June 2019. Additional records (Boxes 42-46) processed October 2019.

Box and Folder Listing

Box 1

Folder 1: History records, circa 2004
Folder 2: Club corporation documents, circa 1970-2008: Includes legal correspondence, tax documents, and official records.
Folder 3: Club corporation documents, circa 1970-2008: Includes legal correspondence, tax documents, and official records.
Folder 4: Club corporation documents, circa 1970-2008: Includes legal correspondence, tax documents, and official records.
Folder 5: Charitable gaming documents, circa 2000-2008: Includes legal correspondence, tax documents, and official records.
Folder 6: Club by-laws and constitution, circa 1994-1998

Box 2

Folder 1: Club committees, circa 1995-2005
Folder 2: Club committees, circa 1996-2004
Folder 3: Club committees, circa 1995-2006
Folder 4: Club committees, circa 2000-2007
Folder 5: Club committees, circa 1914 - undated: Includes historical documents.

Box 3

Folder 1: Haiti trip, circa 1962
Folder 2: Haiti trip, circa 1962
Folder 3: Haiti trip, circa 1962: Includes photos.
Folder 4: Haiti trip, circa 1962: Includes photos.
Folder 5: Club charity activities, circa 1994-2006: Includes golf tournaments, casino nights, citrus sales.

Box 4

Folder 1: Club charity activities, circa 1997-2005: Includes malaria project, support to zoo, oyster restoration, and citrus sales.
Folder 2: Club charity activities, circa 1970-2000: Includes Azalea Festival, reading programs, auctions and histories of the club's charity work.
Folder 3: Club charity activities, circa 1995-2000: Includes scholarships, health projects and auctions.
Folder 4: Club charity activities, circa 1994-2000: Includes auctions, support to wildlife programs.

Box 5

Folder 1: Club charity activities, circa 1991-2001: Includes disabilities support programs, auctions and charity guidelines.
Folder 2: Club charity activities, circa 1997-2006: Includes auctions, reading programs, zoo programs, and oyster restoration.
Folder 3: Club activities, circa 1994-2007: Includes committee reports, correspondence, public relations materials, and information about various club activities.
Folder 4: Club activities, circa 1928: Includes information about various activities and news clippings.

Box 6

Folder 1: Club activities, circa 1989-2004: Includes internal reports, correspondence, and miscellaneous documents.
Folder 2: Club activities, circa 1958-2001: Includes internal reports, correspondence, and miscellaneous documents.
Folder 3: Club activities, circa 1995: Includes internal reports, correspondence, and miscellaneous documents.
Folder 4: Club activities, circa 1973: Horse show.
Folder 5: Club activities, circa 1961-1983: Includes internal reports, correspondence, and miscellaneous documents.

Box 7

Folder 1: Club activities, photos, circa 1955-2007
Folder 2: Club activities, photos, circa 1950-2000
Folder 3: Club activities, photos, circa 1940-1941
Folder 4: Club activities, photos, circa 1960-1990
Folder 5: Club activities, photos, circa 1946-1996
Folder 6: Club activities, photos, undated
Folder 7: Board meeting minutes, 1913-1916

Box 8

Folder 1: Board meeting minutes, 1916-1918
Folder 2: Board meeting minutes, 1918-1920
Folder 3: Board meeting minutes, 1920-1922
Folder 4: Board meeting minutes, 1922-1924
Folder 5: Board meeting minutes, 1924-1925

Box 9

Folder 1: Board meeting minutes, 1925-1927
Folder 2: Board meeting minutes, 1960-1966
Folder 3: Board meeting minutes, 1966-1974
Folder 4: Board meeting minutes, 1974-1990

Box 10

Folder 1: Board meeting minutes, 1975-1984
Folder 2: Board meeting minutes, 1991-1996
Folder 3: Board meeting minutes, 1997-1998
Folder 4: Board meeting minutes, 2000-2006
Folder 5: Board meeting minutes, 2004-2006

Box 11

Folder 1: Weekly meeting notes, circa 1935-1958
Folder 2: Weekly meeting notes, circa 1947-1950
Folder 3: Weekly meeting notes, circa 2006-2009
Folder 4: Weekly meeting notes, circa 2006-2009

Box 12

Folder 1: Weekly meeting notes, circa 2006-2009
Folder 2: Weekly meeting notes, circa 2006-2009
Folder 3: Weekly meeting notes, circa 2006-2009
Folder 4: "Proceedings" record of annual convention, 1917

Box 13

Folder 1: "Proceedings" record of annual convention, 1923
Folder 2: "Proceedings" record of annual convention, 1924
Folder 3: "Proceedings" record of annual convention, 1925
Folder 4: "Proceedings" record of annual convention, 1926

Box 14

Folder 1: "Proceedings" record of annual convention, 1927
Folder 2: "Proceedings" record of annual convention, 1927
Folder 3: "Proceedings" records of annual conventions, 1936 and 1939
Folder 4: "Proceedings" records of annual conventions, 1939 and 1940

Box 15

Folder 1: "Proceedings" record of annual convention, 1943
Folder 2: "Proceedings" record of annual convention, 1944
Folder 3: "Proceedings" record of annual convention, 1950
Folder 4: 16th annual convention record, 1923
Folder 5: 50th district guidebook, 1936

Box 16

Folder 1: Miscellaneous meeting pamphlets, 1936, 1947, 1949
Folder 2: Miscellaneous meeting documents, 1984-2004
Folder 3: Miscellaneous attendance records, circa 1974-2008
Folder 4: Pamphlet, club endowment fund, undated
Folder 5: Book, history of Rotary District 760, 1963
Folder 6: Miscellaneous letters, circa 1931-1934
Folder 7: Book, songs of the Rotary Club, 1999
Folder 8: Documents for the purchase of site for the Boys' Club, 1932
Folder 9: Various Rotary logos and decals, undated
Folder 10: History of the Norfolk Rotary Club, 2005
Folder 11: Club inventory records, circa 1996

Box 17

Folder 1: Insurance records, circa 1997-2003
Folder 2: Insurance records, circa 1993
Folder 3: Annual report to the Virginia State Corporation Commission, circa 2003
Folder 4: Miscellaneous documents, circa 1998-2005: Includes information about club dues, activities of other area Rotaries, songs, club history, and the club's grant process.
Folder 5: Miscellaneous correspondence, circa 1993-1994

Box 18

Folder 1: Miscellaneous documents, circa 1997: Includes records of work with local arm services commands, and club letterhead.
Folder 2: Miscellaneous documents, circa 1958-2003: Includes plan for the new Armed Forces Staff College (1958), award proposals, Scope lease documents, club document templates and information about the club website.
Folder 3: Dues records, circa 2007-2008
Folder 4: Dues records, circa 2004-2009
Folder 5: Semi-annual reports, circa 1998-2001
Folder 6: Club information sheets, circa 1993

Box 19

Folder 1: Contribution records, circa 2006-2007
Folder 2: Contribution records, circa 2004-2007
Folder 3: Contribution records, circa 2004-2005
Folder 4: Contribution records, circa 1997-2005
Folder 5: Contribution records, circa 1997-1998

Box 20

Folder 1: Contribution records, circa 2008
Folder 2: Contribution records, circa 2008
Folder 3: "Norva News" newsletters, 1948-1958
Folder 4: "Norva News" newsletters, 1959-1960
Folder 5: "Norva News" newsletters, 1961-1963

Box 21

Folder 1: "Norva News" newsletters, 1963-1965
Folder 2: "Norva News" newsletters, 1965
Folder 3: "Norva News" newsletters, 1965-1968
Folder 4: "Norva News" newsletters, 1972-1975
Folder 5: "Norva News" newsletters, 1975-1979

Box 22

Folder 1: "Norva News" newsletters, 1979-1982
Folder 2: "Rotations" newsletters, 1982-1985
Folder 3: "Rotations" newsletters, 1986-1988
Folder 4: "Rotations" newsletters, 1988-1990
Folder 5: "Rotations" newsletters, 1990-1991

Box 23

Folder 1: "Rotations" newsletters, 1991-1993
Folder 2: "Rotations" newsletters, 1993-1996
Folder 3: "Rotations" newsletters, 1996-1997
Folder 4: "Rotations" newsletters, 1998-2000
Folder 5: "Rotations" newsletters, 1996-2008

Box 24

Folder 1: "Rotations" newsletters, 2000-2001
Folder 2: "Rotations" newsletters, 2000-2003
Folder 3: "Rotations" newsletters, 2003-2005
Folder 4: "Rotations" newsletters, 2005

Box 25

Folder 1: "Rotations" newsletters, 2007-2008
Folder 2: Newsletters, miscellaneous, 1998-2006: Includes supporting documents relating to newsletters.
Folder 3: Member photos, undated
Folder 4: Member photos, undated
Folder 5: Member photos, circa 1914-1950
Folder 6: Member photos, circa 1970-1990
Folder 7: Member photos, circa 1970-1990

Box 26

Folder 1: Member photos, circa 1970-1990
Folder 2: Member photos, circa 1970-1990
Folder 3: Miscellaneous membership records, circa 1990-2000
Folder 4: Miscellaneous membership records, circa 1990-2008
Folder 5: Miscellaneous membership records, circa 1990-2008

Box 27

Folder 1: Miscellaneous membership records, circa 2005: Includes Board ballots (2005-2006), correspondence, member lists (2006).
Folder 2: Miscellaneous membership records, circa 1990-2000
Folder 3: Member rosters, 1917-1931
Folder 4: Member rosters, 1931-1942
Folder 5: Member rosters, 1942-1950

Box 28

Folder 1: Member rosters, 1950-1956
Folder 2: Member rosters, 1956-1963
Folder 3: Member rosters, 1963-1969
Folder 4: Member rosters, 1969-1970

Box 29

Folder 1: Scrapbook, 1933-1934: Includes photos, news clippings, and correspondence.
Folder 2: Scrapbook, 1981-1982: Includes photos, news clippings, and correspondence.
Folder 3: Scrapbook, 1982-1983: Includes photos, news clippings, and correspondence.
Folder 4: Scrapbook, 1982-1983: Includes photos, news clippings, and correspondence.
Folder 5: Scrapbook, 1982-1983: Includes photos, news clippings, and correspondence.
Folder 6: Scrapbook, 1984-1985: Includes photos, news clippings, and correspondence.

Box 30

Folder 1: Scrapbook, 1984-1985: Includes photos, news clippings, and correspondence.
Folder 2: Scrapbook, 1984-1986: Includes photos, news clippings, and correspondence.
Folder 3: Scrapbook, 1985-1986: Includes photos, news clippings, and correspondence.
Folder 4: Scrapbook, 1986-1988: Includes photos, news clippings, and correspondence.
Folder 5: Scrapbook, 1986-1987: Includes photos, news clippings, and correspondence.
Folder 6: Scrapbook, 1991-1992: Includes photos, news clippings, and correspondence.

Box 31

Folder 1: Notebook, 1991-1992: Includes various club records, such as sales tallies.
Folder 2: "Glitter of the Golden Years" book, 1965: History of the Richmond, Virginia Rotary, 1913-1965.
Folder 3: "My Road to Rotary" book, 1945
Folder 4: Rotary handbooks, 1949, 1967
Folder 5: "History of Rotary International" book, 1984
Folder 6: Rotary pamphlet, 1948

Box 32

Folder 1: Miscellaneous financial records, circa 1969-2007
Folder 2: Miscellaneous financial records, circa 1991-2005
Folder 3: Miscellaneous financial records, circa 1999-2007
Folder 4: Photocopies of club plaques, circa 1975-2003
Folder 5: Membership proposals, circa 1997-1999

Box 33

Item 1: Membership proposals, by name A-H, various dates

Box 34

Item 1: Membership proposals, by name H-S

Box 35

Item 1: Membership proposals, by name S-Z, various dates
Item 2: Club rosters, 1973-1981

Box 36

Item 1: Club rosters, 1981-1991

Box 37

Item 1: Club rosters, 1991-2002

Box 38

Item 1: Certificate and club mottos, undated

Box 39

Item 1: Various banners and patches from other Rotary Clubs worldwide, undated

Box 40

Item 1: Photo album of club members (possibly presidents), undated: Includes letter dated October 1959 and alphabetized listing of photos.

Box 41

Includes VHS tapes, computer storage discs and tapes, audio tapes and color slides.

Item 1: Various photos, video and electronic media, undated: Includes VHS tapes, computer storage discs and tapes, audio tapes and color slides.

Box 42

Item 1: Board meeting minutes, 1929-1936

Box 43

Item 1: Board meeting minutes, 1936-1946

Box 44

Item 1: Board meeting minutes, 1946-1960

Box 45

Folder 1: Miscellaneous photos, undated
Folder 2: District awards materials, 2001-2002
Folder 3: District awards materials, 2002-2003
Folder 4: District awards materials, 2003-2004
Folder 5: Rotary pamphlets, undated
Folder 6: "In Appreciation of Bill" scrapbook and related materials, circa 1936-1939
Folder 7: Malaria study and proposal, 2001

Box 46

Item 1: Miscellaneous Rotary books, circa 1940-1990: Includes "Proceedings" records of various annual conventions, 1954-1986. In oversized box.

Box 47

Folder 1: Oversized Panoramic Prints and Posters, circa 1920s-1990s