Location: Archon Record Groups City Clerk City of Norfolk City Clerk ... Finding Aid

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City of Norfolk City Clerk Historical Records, 1736-2015 | Sargeant Memorial Collection

By Sarah Osorio

Collection Overview

Scope and Contents of the Materials

Subject/Index Terms

Administrative Information

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Box and Folder Listing

Browse by Series:

[Series 1: Council Orders, 1736-1798],
[Series 2: Proceedings of the Town Point Company, 1759-1775],
[Series 3: Common Hall Records, 1797-1804],
[Series 4: Record of Common Council, No. 2-21, 1798-1906],
[Series 5: Record of City Ordinances, 1818-1906],
[Series 6: Ordinances and Resolutions Adopted by the Council of the City of Norfolk, 1906-1929, 1969-1973],
[Series 7: Record of Select Council, 1855-1906],
[Series 8: Stock Receipts, 1843-1848],
[Series 9: City Licenses, 1858-1860],
[Series 10: Record of the Finance Committee, 1885-1899],
[Series 11: Record of Proceedings of The Local Board of Improvement of Atlantic City Ward, 1890-1898],
[Series 12: Town of Berkley, Virginia Proceedings of the Town Council, 1890-1905],
[Series 13: Town of Berkley, Virginia Permits to Build, 1898-1906],
[Series 14: Berkley Ward Public Improvement Committee, 1908-1914],
[Series 15: Berkley Appraisal, 1923],
[Series 16: Office City Clerk Appropriations by the City of Norfolk, Virginia, 1906-1909],
[Series 17: Annexation Proceedings, 1922],
[Series 18: Contracts, Leases, Agreements, and Bonds Ledger, 1890s-1920s],
[Series 19: Insurance Records, 1920s],
[Series 20: Building Lines, 1920-1970],
[Series 21: Index of World War Medals for Norfolk Men of the Service, circa 1918-1955],
[Series 22: The History of Norfolk [England], 1884],
[Series 23: City Plan, Norfolk, Virginia, City Planning Commission, 1924],
[Series 24: A Study of The History and the Laws of The Commonwealth of Virginia..., 1973 December],
[Series 25: Norfolk City Clerk's Scrapbooks, 1964-1995],
[Series 26: Miscellaneous Paper Items, 1725-2000s],
[Series 27: Municipal Manuals and Rules of Order, 1906-1913],
[Series 28: Three-Dimensional Small Artifacts, 1740s-2000s],
[Series 29: CD-ROMs, circa 2000s],
[Series 30: Oversized Items, circa 1900-1965],
[All]

Series 1: Council Orders, 1736-1798

This series documents the meetings and actions of the Common Council, Board of Aldermen, and Common Hall. The volume is indexed internally and by a general card file index.

Entries include lists of attending Council members, appointments of committees, resolutions, and orders passed by Council. Each entry is closed with the Mayor's signature and is attested by the City Clerk.

Item 1: Council Orders, Norfolk Borough, 1736 November 18 - 1798 November 3

Item 2: Council Orders, Norfolk Borough (Typed Transcript), 1736 November 18 - 1798 November 3

Series 2: Proceedings of the Town Point Company, 1759-1775

This series is a record of the minutes of the trustees of the company formed at the direction of the borough. The Town Point Company was authorized to build a careening wharf and storehouse on a piece of land being eroded by the Elizabeth River. In the agreement, Norfolk reserved the right to purchase the land and any buildings if it was deemed beneficial to the borough.

A typical entry in this volume includes such items as a list of the company officers, elections and resignations of officers, a listing of the company's revenue, and orders for payment of dividends. The beginning of the volume contains a document outlining the conditions under which the company was created as well as a transcription (typed) of same.

Item 3: Proceedings of the Town Point Company, 1759 August 7 - 1775 October 6

Series 3: Common Hall Records, 1797-1804

This series documents meetings of the Common Hall and serves as the written public record of this municipal legislative body. The proceedings in this volume are also in volumes 1 and 2 of the records of the Common Council.

A typical entry in this volume contains motions acted upon and orders issued by the Common Council. In this volume, the clerk has noted items covered at each meeting later to be transcribed into the Records of the Common Council.

Item 4: Common Hall Records, Norfolk Borough, 1797 August 15 - 1804 June 23

Series 4: Record of Common Council, No. 2-21, 1798-1906

This series documents the meetings and actions of the Common Council. Each volume contains an internal index and there is also a general index to the series.

Entries contain motions entered for public utilities improvement, lists of delinquent real estate bills, petitions from the City wards, orders for bills to be paid, and ordinances and resolutions adopted by Council.

Item 5: Record of Common Council, No. 2, 1798 December 15 - 1810 April 21

Item 6: Record of Common Council, No. 3, 1809 August 22 - 1817 September 6

Item 7: Record of Common Council, No. 4, 1817 November 5 - 1827 June 11

Item 8: Record of Common Council, No. 5, 1827 June 28 - 1842 May 27

Item 9: Record of Common Council, No. 6, 1842 June 28 - 1849 March 19

Item 10: Record of Common Council, No. 7, 1849 April 3 - 1854 April 4

Item 11: Record of Common Council, No. 8, 1854 April 11 - 1860 June 4

Item 12: Record of Common Council, No. 9, 1861 January 8 - 1868 July 21

Item 13: Record of Common Council, No. 10, 1868 August 4 - 1873 June 3

Item 14: Record of Common Council, No. 11, 1873 July 1 - 1878 June 21

Item 15: Record of Common Council, No. 12, 1878 July 1 - 1882 June 30

Item 16: Record of Common Council, No. 13, 1882 July 1 - 1886 September 16

Item 17: Record of Common Council, No. 14, 1886 October 5 - 1890 December 16

Item 18: Record of Common Council, No. 15, 1891 January 9 - 1895 January 17

Item 19: Record of Common Council, No. 16, 1895 February 5 - 1897 August 3

Item 20: Record of Common Council, No. 17, 1897 January 7 - 1899 October 7

Item 21: Record of Common Council, No. 18, 1899 November 7 - 1901 November 29

Item 22: Record of Common Council, No. 19, 1901 December 3 - 1904 April 26

Item 23: Record of Common Council, No. 20, 1904 May 3 - 1906 February 2

Item 24: Record of Common Council, No. 21, 1906 February 6 - September 3

Series 5: Record of City Ordinances, 1818-1906

This series is the recorded copy of ordinances adopted by City Council. The record was generated by the City Clerk from the original council papers.

A typical entry contains a preamble stating what the ordinance covers, followed by various sections outlining the requirements of the ordinance. The Ordinance is closed by notation of adoption by the Councils (Select and Common) and signed by their Presidents as well as the Mayor.

Item 25: Record of City Ordinances (Volume 1 of 11), 1818 January 21 - 1828 November 21

Item 26: Record of City Ordinances (Volume 2 of 11), 1841 December 6 - 1857 May 12

Item 27: Record of City Ordinances (Volume 3 of 11), 1865 September 7 - 1877 June 5

Item 28: Record of City Ordinances (Volume 4 of 11), 1877 October 2 - 1884 May 1

Item 29: Record of City Ordinances (Volume 5 of 11), 1884 April 5 - 1893 March 14

Item 30: Record of City Ordinances (Volume 6 of 11), 1893 March 14 - 1897 June 8

Item 31: Record of City Ordinances (Volume 7 of 11), 1897 July 13 - 1900 June 12

Item 32: Record of City Ordinances (Volume 8 of 11), 1900 April 24 - 1902 May 29

Item 33: Record of City Ordinances (Volume 9 of 11), 1902 June 10 - 1904 August 10

Item 34: Record of City Ordinances (Volume 10 of 11), 1904 August 2 - 1906 April 21

Item 35: Record of City Ordinances (Volume 11 of 11), 1906 April 21 - August 31

Series 6: Ordinances and Resolutions Adopted by the Council of the City of Norfolk, 1906-1929, 1969-1973

This series is the recorded copy of ordinances adopted by the City Council. The record was compiled from the original file of Council papers.

Entries in this series list the ordinance number, council number, date, a brief description of the ordinance or resolution, appropriation amount (if necessary), and additional remarks.

Item 36: Ordinances and Resolutions Adopted by the Council of the City of Norfolk, No. 2, 1906 October 2 - 1920 October 26

Item 37: Ordinances and Resolutions Adopted by the Council of the City of Norfolk, No. 3, 1920 September 1 - 1925 December 29

Item 38: Ordinances and Resolutions Adopted by the Council of the City of Norfolk, No. 4, 1926 January 5 - 1929 April 30

Item 39: Ordinances and Resolutions Adopted by the Council of the City of Norfolk, 4228-5362, 1969 April 22 - 1973 May 29

Series 7: Record of Select Council, 1855-1906

This series documents the meetings of the Select Council, a municipal legislative body created by the Common Council and which met simultaneously.

Each entry notes the meeting date and lists attending and absent members. An introductory paragraph is followed by entries which consist of: 1. Select Council's concurrence with ordinances adopted by Common Council; 2. concurrence with reports from city departments adopted by Common Council; 3. concurrence with resolutions adopted by Common Council; and 4. concurrence with Common Council's approval to pay the City's bills. The concurrences with Common Council were arrived at by aye and nay votes, and in most instances, individual votes are recorded. The entries are ended by a motion for adjournment, and with signatures of the President of Select Council and the Clerk. Each volume is indexed internally and in the general card file index.

Item 40: Record of Select Council, No. 2, 1855 June 28 - 1867 November 12

Item 41: Record of Select Council, No. 3, 1867 December 10 - 1873 April 15

Item 42: Record of Select Council, No. 5, 1879 April 8 - 1884 June 27

Item 43: Record of Select Council, No. 6, 1884 July 1 - 1889 December 10

Item 44: Record of Select Council, No. 7, 1889 December 17 - 1894 June 30

Item 45: Record of Select Council, No. 8, 1894 July 2 - 1896 December 8

Item 46: Record of Select Council, No. 9, 1897 January 5 - 1898 September 13

Item 47: Record of Select Council, No. 10, 1898 October 11 - 1900 April 3

Item 48: Record of Select Council, No. 11, 1900 April 10 - 1901 August 22

Item 49: Record of Select Council, No. 12, 1901 September 10 - 1903 May 12

Item 50: Record of Select Council, No. 13, 1903 June 9 - 1904 December 13

Item 51: Record of Select Council, No. 14, 1905 January 10 - 1906 August 31

Series 8: Stock Receipts, 1843-1848

This series contains receipts for interest paid to stockholders of the Corporation of Norfolk Borough.

The volume is composed of pre-printed receipts, four receipts to the page. Each receipt denotes the total amount of interest paid, the date of payment, and is signed by the receiver.

Item 52: Stock Receipts, 1843-1848

Series 9: City Licenses, 1858-1860

Item 53: City Licenses, 1858-1860

The volume's informational categories include date, person's name, occupation, and amount.

Series 10: Record of the Finance Committee, 1885-1899

This series records the proceedings of the Finance Committee of the City Council. The Finance Committee was responsible for attending to the City's financial matters in areas such as bill paying for contracted work.

A typical entry lists the date of the meeting, members present, motions made by various committee members, petitions brought forward by citizens seeking restitution from the city for alleged damages incurred, and lists of bills to be paid. There is no index to the series; it is however, arranged in chronological order by meeting.

Item 54: Record of the Finance Committee, Volume 5, 1885 December 30 - 1890 August 21

Item 55: Record of the Finance Committee, Volume 7, 1894 February 1 - 1896 November 27

Item 56: Record of the Finance Committee, Volume 8, 1896 November 23 - 1899 October 5

Series 11: Record of Proceedings of The Local Board of Improvement of Atlantic City Ward, 1890-1898

This series documents the proceedings of the board. The record begins from the organization of the ward and documents all meetings up to 1898. The entries cover such topics as the election and resignation of officers, appointments of committees, issuance of bonds, installation of streetlights and sewage lines, and designation of voting and voter registration locations. The record is indexed internally.

Item 57: Record of Proceedings of The Local Board of Improvement of Atlantic City Ward, 1890 February 22 - 1898 June 30

Series 12: Town of Berkley, Virginia Proceedings of the Town Council, 1890-1905

This series documents the meetings and actions of the Town Council; the series began March 18, 1890 with the first meeting of the Council. A typical entry in this series contains: 1. a list of the members present at the meeting; 2. directions for paying bills; 3. motions presented on such items as street improvements and ordinances governing railroad crossings, street gutters, etc.; and 4. the appointment of committees.

Item 58: Town of Berkley, Virginia Proceedings of the Town Council, No. 1, 1890 March 18 - 1902 November 10

Item 59: Town of Berkley, Virginia Proceedings of the Town Council, No. 2, 1902 December 8 - 1905 December 4

Series 13: Town of Berkley, Virginia Permits to Build, 1898-1906

This series is a record of applications for permits and permits granted by the Building Committee as required by the town ordinance "Concerning Buildings" adopted by Council on July 25, 1898. The entries are chronological and include the names of the applicants and a brief description of the type and size of the structure to be built. The name of the Chairman of the Building Committee is included at the end of each entry.

Item 60: Town of Berkley, Virginia Permits to Build, 1898 August 8 - 1906 January 8

Series 14: Berkley Ward Public Improvement Committee, 1908-1914

This series documents the meetings of the Committee held from 1908-1914. A typical entry consists of: 1. the Committee meeting date; 2. members present; 3. motions of and issues addressed by the Committee such as purchasing property, contracting to remove boardwalks and replace them with concrete sidewalks and establishing sewer lines. The volume is not indexed, but it is arranged in chronological order by meeting.

Item 61: Berkley Ward Public Improvement Committee, 1908 November 24 - 1914 May 7

Series 15: Berkley Appraisal, 1923

The Berkley Appraisal was prepared by Dabney H. Maury, a Consulting Engineer from Chicago, for the City of Norfolk. The appraisal was requested by the City to use in its dispute with the City of Portsmouth over the purchase of the Berkley and South Norfolk Water and Electric Company. The appraisal deals with the valuation of the water works property and contains as exhibits copies of the more pertinent papers connected with the valuation. The appraisal contains an index to the exhibits. Exhibits consist of copies of: 1. Section 13 of the original ordinance passed by Berkley's Town Council pertaining to the water works; 2. notices to Portsmouth from Norfolk announcing the plan to purchase the water works; 3. correspondence from involved individuals to the presiding judge in the dispute; 4. comparison of valuations and many more categories of records created by this dispute.

Item 62: Berkley Appraisal, 1923

Ribbon copy.

Item 63: Berkley Appraisal, 1923

Carbon copy.

Series 16: Office City Clerk Appropriations by the City of Norfolk, Virginia, 1906-1909

Item 64: Office City Clerk Appropriations by the City of Norfolk, Virginia, 1906-1909

Series 17: Annexation Proceedings, 1922

This series is a transcript of the court case pertaining to annexation by the City of sections of Norfolk County. The transcript was prepared by Phlegar & Tilghman, shorthand reporters of Norfolk. Entries are arranged in chronological order according to the day of the trial. Entries consist of testimony by witnesses for the City and the County. The final entry of the volume is the court's decision and opinion.

Item 65: City of Norfolk v. County of Norfolk Annexation Proceedings, Volume II, 1922

Series 18: Contracts, Leases, Agreements, and Bonds Ledger, 1890s-1920s

Entries include record number, date, address, purpose, surety, amount, expiration, and remarks.

Item 66: Contracts, Leases, Agreements, and Bonds Ledger, circa 1893-1922

Series 19: Insurance Records, 1920s

Item 67: Insurance Records, No. 1, circa 1918-1924

Item 68: Insurance Records, No. 2, circa 1920-1927

Item 69: Insurance Records, No. 3, circa 1922-1929

Series 20: Building Lines, 1920-1970

Typescript ordinances for building lines in the City of Norfolk.

Item 70: Building Lines, No. 1, 1920-1970

Item 71: Building Lines, No. 2, 1920-1932

Series 21: Index of World War Medals for Norfolk Men of the Service, circa 1918-1955

This series was created by the City Clerk's office as a reference to those receiving medals for service in World War I. The medals were specially cast for the city and were awarded through the local American Legion posts. The volume is an alphabetical index of names and addresses of medal recipients. There are also inserts in the volume consisting of correspondence and newspaper articles relative to those eligible for medals and to the history of their creation. It is impossible to determine accurately the date range of this volume because the entries do not include dates when the medals were awarded. However, the volume contains a piece of correspondence with a date of 1932; from the handwriting, it appears that the awards began sometime shortly after the armistice.

Item 72: Index of World War Medals for Norfolk Men of the Service, circa 1918-1955

Series 22: The History of Norfolk [England], 1884

Item 73: The History of Norfolk: From Original Records and Other Authorities Preserved in Public and Private Collections, 1884

By R. Hindry Mason.

Presented to the City of Norfolk, Virginia by The Chairman of Norfolk County Council, UK, Councillor Tony Tomkinson to mark the 25th anniversary of the twinning arrangements between the two communities. April 2011.

Series 23: City Plan, Norfolk, Virginia, City Planning Commission, 1924

Item 74: City Plan, Norfolk, Virginia, City Planning Commission, 1924

Chapters: Community Development, Building Zones, Subdivisions, Thoroughfares and Traffic, Street Cars and Buses, Railways and Waterways, Parks and Playfields, Schools and Play-yards, Public and Semi Public Buildings and Tracts, Street Structures and Appearance, Financing Improvements, Administration, Comprehensive Plan and Program, Immediate Program, and Appendix: Program for a Citizens Committee.

Series 24: A Study of The History and the Laws of The Commonwealth of Virginia..., 1973 December

Item 75: A Study of The History and the Laws of The Commonwealth of Virginia as they pertain to the Bounding of Counties and Cities and The Determination of The City Limit Line of The City of Norfolk in The Elizabeth River, Hampton Roads and Chesapeake Bay, 1973 December

Prepared for Sam T. Barfield, Commissioner of the Revenue, by Division of Surveys, Department of Public Works, Norfolk, Virginia.

Item 76: A Study of The History and the Laws of The Commonwealth of Virginia as they pertain to the Bounding of Counties and Cities and The Determination of The City Limit Line of The City of Norfolk in The Elizabeth River, Hampton Roads and Chesapeake Bay, 1973 December

Copy 2.

Series 25: Norfolk City Clerk's Scrapbooks, 1964-1995

Scrapbooks of Norfolk City Clerk Louis S. Hudgins, who served as City Clerk from 1958-1988. The scrapbooks include clippings, postcards, correspondence, photographs, matches, and other ephemeral materials. Subject matter includes engagements, marriages, baby showers, retirements, city elections, Halloween and Christmas, and topics of general Norfolk interest.

Item 77: City Clerk Scrapbook, 1964-1970

Two folders.

Item 78: City Clerk Scrapbook, 1970-1976

Two folders.

Item 79: City Clerk Scrapbook, 1976-1988, 1993, 1995

Three folders.

Series 26: Miscellaneous Paper Items, 1725-2000s

Item 80: Photograph and Campaign Poster, Paul Fraim, circa 1990s-2000s

Item 81: Administration bond for Eliza Willoughby by Mary Willoughby and John Porter, 1725 August 21

Norfolk County.

Series 27: Municipal Manuals and Rules of Order, 1906-1913

Item 82: City of Norfolk Municipal Manual, 1906

Item 83: City of Norfolk Municipal Manual, 1907

Item 84: City of Norfolk Municipal Manual, 1908

Item 85: Rules of Order, Norfolk City Council, 1911

Item 86: Rules of Order, Norfolk City Council, 1913

Series 28: Three-Dimensional Small Artifacts, 1740s-2000s

Item 87: Borough of Norfolk Seal, 1740s

Item 88: City of Norfolk Seal, 1845

Item 89: Pin, I Supported Norfolk's Victory Party, Desert Storm, 1991 July 4

Copy 1.

Item 90: Pin, I Supported Norfolk's Victory Party, Desert Storm, 1991 July 4

Copy 2.

Item 91: Commemorative coin, einigkeit und recht und freiheit, deutscher bundestag bonn, undated

German.

Item 92: Commemorative coin, Batumi, Georgia, undated

Georgian.

Item 93: Commemorative coin, The Borough of Surrey Heath, undated

Surrey, England.

Item 94: Commemorative bowl, Ville De Toulon, undated

French.

Item 95: Commemorative pin and diamond, "USA 50th Anniversary", 2015

Japanese.

Series 29: CD-ROMs, circa 2000s

The Library of Congress Photoduplication Service.

Item 96: Norfolk, circa 2000s

Item 97: Norfolk and Portsmouth, circa 2000s

Series 30: Oversized Items, circa 1900-1965

Items 101-103 are housed separately in one Oversized folder.

Item 98: Video reel, The Story of General Douglas MacArthur, circa 1960s

Item 99: Embosser, City of Norfolk Seal, undated

Item 100: Atlas of Norfolk, Portsmouth, and Berkley, Virginia, 1900

By Sam W. Bowman. Volume is fragile.

Item 101: Pencil rendering, Voyager Center, Norfolk, Virginia, circa 1960s

Item 102: Drawing, Colonial Automotive, Monticello Avenue and 19th-20th Streets, undated

Item 103: Map, Original Norfolk 1682 shaded in colored pencil, circa 1980s

Browse by Series:

[Series 1: Council Orders, 1736-1798],
[Series 2: Proceedings of the Town Point Company, 1759-1775],
[Series 3: Common Hall Records, 1797-1804],
[Series 4: Record of Common Council, No. 2-21, 1798-1906],
[Series 5: Record of City Ordinances, 1818-1906],
[Series 6: Ordinances and Resolutions Adopted by the Council of the City of Norfolk, 1906-1929, 1969-1973],
[Series 7: Record of Select Council, 1855-1906],
[Series 8: Stock Receipts, 1843-1848],
[Series 9: City Licenses, 1858-1860],
[Series 10: Record of the Finance Committee, 1885-1899],
[Series 11: Record of Proceedings of The Local Board of Improvement of Atlantic City Ward, 1890-1898],
[Series 12: Town of Berkley, Virginia Proceedings of the Town Council, 1890-1905],
[Series 13: Town of Berkley, Virginia Permits to Build, 1898-1906],
[Series 14: Berkley Ward Public Improvement Committee, 1908-1914],
[Series 15: Berkley Appraisal, 1923],
[Series 16: Office City Clerk Appropriations by the City of Norfolk, Virginia, 1906-1909],
[Series 17: Annexation Proceedings, 1922],
[Series 18: Contracts, Leases, Agreements, and Bonds Ledger, 1890s-1920s],
[Series 19: Insurance Records, 1920s],
[Series 20: Building Lines, 1920-1970],
[Series 21: Index of World War Medals for Norfolk Men of the Service, circa 1918-1955],
[Series 22: The History of Norfolk [England], 1884],
[Series 23: City Plan, Norfolk, Virginia, City Planning Commission, 1924],
[Series 24: A Study of The History and the Laws of The Commonwealth of Virginia..., 1973 December],
[Series 25: Norfolk City Clerk's Scrapbooks, 1964-1995],
[Series 26: Miscellaneous Paper Items, 1725-2000s],
[Series 27: Municipal Manuals and Rules of Order, 1906-1913],
[Series 28: Three-Dimensional Small Artifacts, 1740s-2000s],
[Series 29: CD-ROMs, circa 2000s],
[Series 30: Oversized Items, circa 1900-1965],
[All]

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